Hello, my name is Suzanne Delahanty and I'm the Crafton
Hills College Alternative Media
and assistive technology specialist.
I'm here today to show you how to use a great new product,
which is for DSPS,
students who need captioning or live transcription,
also known as note-taking,
is very easy to use.
It's free for students who qualify.
And I'm going to show you how to get started with this video.
So the first thing you're gonna do is you're going
to request the service with me,
Suzanne, and I will provide you with that information.
It's on our website as well.
And you will then get an email that looks just like this.
it's going to say, hello, welcome to Verbit.
We would like you to join.
It'll say you're invited and
you're going to see a link and it's going to say to set a password.
So, you will click Set password
and it will take you to the website.
I'm already logged in.
But if you're not, you would have to create your password.
And that is up to you,
but you will have to use but you'll logon with your Crafton
hills College email account.
So, what I'm going to do here is I'm going to imagine
that I've just slot in stand.
It's quite easy to do that.
But the next thing that's going
to happen is you are going to have
to send me your class schedule; because I don't know
what classes you need to get live captions for.
And it has to include quite a bit of a information,
whichever is included on the handout.
But here's what you're going to do.
You're going to need to log into WebAdvisor and
go to your "my class schedule" link to show your schedule.
And if you've never done that, it's very easy.
You just go to Crafton hill's main page.
Just like this.
You go to the blue login round oblong button here
on the top right.
And you select Web Advisor- Its right there
in the same menu as your email.
So once you get into there,
you would log in with your school login.
I am going to do a sample login here, you'll obviously use your login.
So I'm going to login here.
Let's see if I can remember my email password.
And then once you get in there,
you will be able to go in and click in as a current student.
And then you should be able
to see your academic profile here on
the right and select your class schedule.
I don't have anything that I'm registered to vote by.
You will see, I'll,
show you an example.
So this is the welcome e-mail.
You've clicked on.
It, set up here, enter in your password.
So now you've gone to my class schedule on WebAdvisor.
And in that schedule,
this is a sample of
what it looks like.
This sample is a chemistry class: the section number here,
the 001 at the end is critical.
We need that, and we need the term and class title.
We need the start and end dates and all
of the meeting information as
far as the dates and the days and the times as well.
We know it's an online class because it says ZOOM here,
Zoom RE, which means remote.
You also need the instructor's full name that's listed,
as well as their college email.
This is critical.
So that's the next step.
Now once you get that information,
you're going to save it as a PDF or gif.
So essentially, all you need to do is just say "print and save
as PDF" to your computer; and you're going
to email or submit that to me.
Now, I also have a special form
that you can submit these types of things to me too.
And let me take you to I'll show you that page very quickly.
That page can be found on the DSPS website,
and if you haven't gone there before,
you just go to "Student Services" on our main page,
go to DSPS, under student services.
Go to the forums link.
Right here in the middle area, is the DSPS Forms link.
And you are going to click on the DSPS Live Captions
& Scribe request form.
Now once you do that,
you'll see a web form that you can fill out with
all your information and also all the information
for your class.
So for each one of those,
you're going to have to do a separate input.
You're also going to need the Live Zoom session web address,
which you must get from the instructor.
So if you are getting live captioning,
it is completely fine for you
to contact your instructor at least
two weeks early so we can book these.
The earlier the better.
So if I don't have the Zoom link,
I may not be able to get you booked early.
So that's critical. in addition, you'll need the Zoom password,
if you need one, please submit that to us as well.
So it's really important that you do
that in a timely fashion because Verbit needs
at least 10 working days in advance
to book live captioning or note-taking.
Now, if we need to fill out additional requests for classes,
say you have several live session classes
after you've checked off the days and times
and the time classmates
she just filled.
So wow.
And maybe put information that's important,
like breaks and things like that.
Then you could upload your web advisor schedule
for me just to verify.
So like I said,
I had a sample web advisor schedule
that I actually had inside and I can attach that.
but I'm not going to do that.
I don't have it here.
But you would just literally submit it here
and I will get an email with all your information.
And if you have other classes,
you could just click the little blue link that says "click here
to add additional requests."
And you can fill out as many as you'd like.
So I know it's a lot of information,
but you only have to do it one time,
then you are set for the rest of the semester.
So without this, we can't get it done.
So you just simply hit "submit"; but it won't let you
unless you've filled all the required fields.
But if you need help,
I can help you do this.
But this is the fastest,
most efficient way to make sure we don't miss your captioning
for you.
So once this is done,
the really cool thing is what's going to
happen is you're going to get some training from me
similar to this, or you can use this video
for training if you feel
that it satisfies your ability to use this service.
Some people are very techie, others are not.
So that's up to you.
I'm always available.
Now, if you have
successfully submitted
and I have received your class information and input it,
you will receive this verification saying:
in this example,
your schedule for chemistry, and the times and dates
and so forth from Verbit.
And you can even add it to your calendar by clicking here.
It'll add it to your Outlook or google calendar, which is really cool.
Then when it's time to start your class,
the day of class,
you are going to receive this e-mail, Sorry about that.
This email right here that says that in 30 minutes,
you can join your class via Zoom and also
open a live transcript window,
which is really cool.
So as soon as you want to join in,
you can just click both of these links here.
And after the meeting, you're going to get transcripts
send to you of all the text
that was transcribed by the live captioner.
So the cool thing is you can log in at any time to
your account and you can see all your files and past transcriptions.
You can even click on one of these sessions,
these live sessions, and literally listen to it.
If you'd like, you can play back the entire live session
as a recording!
So you have an actual recording of the professors speaking.
And it works really,
really well to full recording and also all the text
as it was being typed.
So you can also go in and get the file
at any time after it was sent to you.
And you can also, when the meeting is going on,
this is the cool thing.
Let me see if I can find this for you.
This is what the interface looks like.
You see this scrolling window.
I'll move it over just a little bit so you can see better.
And it will allow you
to see what's being typed as it's being typed.
Now this is the "Verbitizer" window,
that's what they call it.
It'll just keep going until the speaker stops.
And then you will have the ability to download it.
You can click this little gear right here at the top
right, looks like we must move this over a little bit.
And somebody's not very co-operative here.
But anyway, if you push this little gear,
you can see the full transcript in text
and its a very small text file.
You can also share, email it to yourself
like this, if you'd like.
And you can also do a variety of other things,
such as change the background.
You can also download the file right here once it's completed
or even during the lecture process.
So one of the other cool things;
you can highlight the text if you'd like
during the session and leave comments for yourself,
or you could search for terms.
So for instance, you do have
to actually type it correctly or it won't work.
But let me go ahead and fix that.
Thank goodness for spellcheck.
And you can see it'll highlight all the examples of
the word "experiment" that was found
in that lecture for you and jump to them.
So you can also go in and you can
change the view; if you want to change different colors
in the background, or high contrast.
You can change the size of the font
or the style of the font, like so.
So this is completely customizable by you
while you are viewing the lecture, or anytime after in this window.
So it's a wonderful new program.
You can actually "talk" to
the captioner right here by hitting
the chat button if you need assistance, right behind here.
And I think I've covered all the features.
So if you need any help with this, I am available all the time
for all my students during
normal school hours. I can do at any type
of additional training.
And she was like Now remember,
you can always login here to see your files
and to listen to past lectures.
But you can also go in to the "live session"
here at anytime, and you can see all
of your upcoming and past sessions.
And if the class is just coming online at that moment,
you can join from here as well.
So you'd want to click the button: "join as attendee",
and I't'll take you into the live Zoom session.
You can also see all of your past
live sessions listed here chronologically.
And you can export the text files from any
of these class sessions.
And there's many,
many features, but it is very simple and easy to use.
So: as long as you have your main login,
which I will provide you along with information
on how to get started.
You should be able to get going on your own.
Anyway.
I hope you found this useful and please let me know
if you need any further information.
Have a wonderful day.