Tim Van Norman: Hello, everyone got just a minute or two before
it'll start. So.
I love the backgrounds I'm seeing from people. It's nice to
see some creativity. I'm not creative but you know.
Actually, if I opened the blinds, you would see that yes,
I am actually on campus. So it is all working out.
Donna, there are days I feel like that. Yes. So if you guys
didn't catch that, there's a bunch of stuff going on in the
chat and feel free, by the way throughout this whole thing to
put stuff in the chat. I will, I'm usually not very good at
following the chat. I'm trying to learn to do better but I will
ask everybody to go ahead and type your name in into the chat
that way all gets recorded. And then, if anybody ever asked me
in the future, who was in here, I actually have a written list.
So thank you, I do appreciate it and you guys should be seeing
Fall 2020 PD Week Media in the Classroom on your screen? Is
that the case? Excellent. Excellent. Thank you. So we're
in this weird online environment where things are not as we would
want, necessarily and so there's a lot of different things that
we like to do. We've got when we're doing presentations, when
we're, frankly, when when you're wanting to teach your class
live, we're using media of some kind and this media can be a lot
of different types. It can be audio only, video, and frankly,
written is completely valid media as well. So we need to
think about a lot of different things as we do this. We're
going to focus much more today on video, and audio, but mostly
the video portion of that because in reality, that's what
most people are thinking of when they hear media in the
classroom. So why do we use media? When are we going to use
media how to record where to store and using media in the
classroom? Are some of the main topics that I'm going to go
ahead and cover? So first of all, why? Realistically, I look
at my son, my oldest, my youngest son is 20 years old,
turns 21 in a couple of months, he's looking forward to that.
He's actually a student here at IVC and I watch him and he will
wander the house with the phone and hear earphones and what is
he doing the whole time he's watching something on YouTube.
They're spending so much time consuming video, that that's
often a way to engage them. Short videos work really well,
they really don't want to see a three hour video, but you know
what, if it's important to them, they'll get that on the flip
side. Many of them, and I'm over generalizing, but you get the
point. Many do not like reading. I'm the opposite. Give me a
book, give me something in writing with pictures, and I'm
in heaven. Give me a video and well, I'll get to it sometime.
All right. Give me straight audio, a podcast, something like
that. I can listen to that in my car that works, but give me a
video that I have to watch and it's a lot harder for me to do
this but on the other hand, if I'm going to watch a video,
because of my tendency to read, I actually love captioning. I
didn't think I would and so my daughter was on a cruise ship,
many of you know about that she worked for Disney Cruise and,
she, whenever she watched something, because she was
sharing a room with somebody, you know, that other person
might be sleeping, so she always had to have the captioning on
and that made a difference for her, she came home and all of a
sudden, captionings on on every single one of our shows that
were watching or something like that, because she just turned it
on on the TV. So we went in, so I started getting used to that
and now when I don't have that going, I'll go, I'll stop the
show, and turn it, turn it on and I find actually I learned
I've get more out of whatever I'm doing because of that. So,
to me, it's engaging that other. That other component that helps
me get more out of what's happening. So it's more
engagement, their relationships, they students can relate to a
face, they can relate to a person who's who's involved,
it's a lot harder for them to relate when nobody's there, and
they don't see anybody.
So the next part of the why use is from the teachers, you can
get to know your students, by the way your students can be
doing the video too. This is not one sided, I don't want this to
be you create everything and now you don't you know, and you
don't know who the students are, get to know them and use video,
for instance, creatively that way. It also allows you some
creativity and it allows the students creativity, because
they're going to come up with something that you're not
expecting and, and just from that perspective, it can really
make your life more interesting. I mean, writing the same paper
20 times for a class is very different than grading something
that somebody put some creativity into. So it's nice to
do that and it also allows you if you're creating the videos to
get better explanations, because you're going to think about it
and you can keep them short plus you can stop and rerecord. So
let me do something here. One of the nice things is if you use G
Suite, to present you can also turn on captioning and so if you
take a look at the top of your screen, you now see auto
captioning. This helps, it is not 100% what we want, okay,
this is not the captioning that works for 508 compliance, when
you're when you are having it recorded, pre recorded or
anything like that. But this does really help. So do you have
to show your face when you're recording a video? No. In fact,
if you look at the majority of mine, I don't. It's just my
preference there. So when can you use media? Yes, I know right
now we're in? I'll answer your question in a second Roopa. I
know that we're in an online environment and so the part on
the left with the classroom for showing a video demonstrating a
topic outside speaker student presentations, discussions, you
might go "Oh, well, we can't do that online," but actually, you
can do every single one of those online, you can show a video
right now I could pop into a screen and demonstrate and have
a video showing of whatever it is that you that I would like,
you can demonstrate something and the nice part is if you've
got it in video, you can then flip it around and let them
watch it later. So when I taught a face to face class, I use
Canvas and anytime a student asked me a question in class, I
put a video to answer that question. I would answer the
question, but then I put a video to answer that question in the
in Canvas for them to work with us to answer Roopa's question,
how did I do this? If you watch the screen at the bottom, when I
move the mouse Do you see a black bar come up? Okay, in the
black bar, there's something that says captions and I just I
turned it on and there's some options that I've got text
position top or bottom and the text size extra large, medium,
small or large. So I had chosen that before and so then I just
turned on captions. Now this is in G Suite. It specifically in
Google Slides, one of the reasons that I have converted
and gone to Google Slides for all of my presentations, is
that. So. Brett, I can't tell if you're raising your hand or if
you are, okay and Virginia, you've got your hand up just a
second, you should be able to unmute yourself. If not, I will unmute you. Sorry.
Go ahead and try to unmute yourself then. Sorry.
Virginia Shank: I feel really silly now. Because I have the
same question as everybody else. That's why my hand was raised. So
Tim Van Norman: Oh, okay.
Virginia Shank: Thank you.
Tim Van Norman: On the Google slide, captioning, Okay, good,
excellent. This is something that came out about a year ago
and so, that's what I transitioned. Donna King has an
interesting comment, thing you don't like about Google Slides
is limited fonts, we'll get into the fonts and stuff like that in
a little bit. I can understand that statement. Alright, so when
else can you use media, in Canvas itself, under pages,
assignments, quizzes, discussions, comments, any place
that you have the rich text editor, or rich content editor,
you can put, you can record directly into Canvas, you can
also upload a pre recorded video at that point. It's, it's really
a nice advantage to the way they've got that set up to allow
you to have so many different options and I'm going to
actually ask you not to use a couple of options. because,
frankly, Section 508 Compliance, like I was talking about before,
I love captioning now and if it's captioned, there's nothing
that I can do. There's many of those, are a couple of those
things that we cannot have captioned. So alright. So, video
options at IVC for recording and I'm on purpose breaking this
into two different sections, because while some of it kind of
overlaps a little bit, um, we've got some tools that are really
nice that actually do each of those jobs independently better
than many of the tools do that do both. So ConferZoom has the
ability to Zoom, ConferZoom has the ability to record your
videos, you can also stream from there, which is great because
they give you a link and you can click on that link, you can edit
the the transcript that shows up on the right. The problem is
that if you use ConferZoom, for streaming, there's a limited
amount of time that those videos are going to be there. So if
you're just doing it for a lecture for this semester,
great. If you're doing it for a lecture or for something that
you're going to use over and over again, pull it out of
ConferZoom, and then we'll talk about the storage areas in just
a moment. PowerPoint, this is my least favorite of the ones that
I'm going to tell you about today and the reason is because
you can record in PowerPoint, so you've got your PowerPoint
slides up you record step by step and it will record per
slide your audio and then the next slide the audio for that
and the next slide the audio for that. The thing that I don't
like about it is that many people don't then convert it to
mp4 if you don't convert it to mp4, captioning as an issue, as
well as the fact that many students unless they actually
have PowerPoint, they if they have PowerPoint, they have to
download the PowerPoint to their device, including their cell
phone before they can play it. It doesn't stream. If it's mp4
it will stream and so they don't take up this space on their
device and those PowerPoints. I did one earlier today. That was
a gig, a PowerPoint because it had an embedded video in it. So
they get really big really fast and I don't know about you, but
I don't have unlimited space on my phones. I don't have that
Google option that claims to have unlimited space, and many
of our students are running out of space. All the time, so I
prefer not to use that but I want you to know about it
Screencast-o-Matic, all right, I will let you know something that
is brand new. I'm so new, in fact, that a week and a half
ago, we didn't have it. I had it and nobody else and that's
because I paid for it myself. In just a moment, I'm going to put
in our in the chat a link to got to find the right link here to
where you can go and yes, you can get Screencast-o-Matic paid
for by Irvine Valley College. It is in the chat. Okay. This is
like I said, brand new. I got it. Like I said, like a week and
a half ago that I got the information. So
I said, I said it only to one person. Sorry about that. Brent
Monti, you got it. Now to everybody else. Virginia, thank
you for letting me know. So we've got a number of licenses,
it's not quite a site license, don't worry about it, we're,
we've got the ability to handle whatever we need to, but
Screencast-o-Matic is what I use for a lot of my videos, the
thing I like about it is I can cut a portion of my screen, the
whole screen, whatever I want and just record that, it allows
you to record your screen, your webcam, or both and you can
switch back and forth and it does very simple editing. So if
you really like Camtasia, then you're not going to like this
because it's too simple. Um, I don't like Camtasia because it's
too complicated. I've never made Camtasia work right for me.
Okay, so I'm limited that way. So that said, this allows me to,
to do all the most of the videos that I do, and I love how fast I
can get them started and I can go through them. It also will
auto caption your videos for you. So you can go back through
and it's pretty decent, you could actually go back through
and correct them pretty well and then you can use Canvas. Again,
I had talked about Canvas before with recording. Good idea not to
do it directly in Canvas because it's really hard to it's really
hard to get that captioning done. To Diana Hurlbut point,
"don't like the fact you have to do transcript editing takes too
much time." The beauty of Screencast-o-Matic is when you
record it, you can save it and then you can upload it to
3CMedia my next step, which is streaming, and then that file
can that mp4 file can be loaded into 3CMedia and you can select
to have it captioned. So thank you, Diana for the transition.
So now we're talking about storage of videos and why
particularly my preference for all of these is store them in
3CMedia. Okay, 3CMedia, 3C California Community Colleges.
It's sponsored by the California Community Colleges, you retain
the rights to your video. There limit is theoretically unlimited
number of videos, but each video can be no more than one gig and
so like I said, the the PowerPoint that I had loaded
earlier, if I switched it to mp4 and it happened to be the same
size would have been pushing the limits of that particular, that
particular size, but you can do an awful lot at one gig. In
fact, I've got three hour videos that were done on Zoom that
Don't come close. So yeah, it's often about five to 10 meg, per
minute of video, so you can get an awful lot of video in there
and a gig remember, is 1000 meg. So kilobytes anyway, it's
actually more than that. So anyway, um, YouTube, YouTube,
you've got, you can upload to YouTube, but again, you need to
go in and caption it. YouTube captioning is about as good as
Screencast-o-Matic and about as good as Zoom's captioning, so
you need to go in and edit it. You also there question as to
whether how much you retain the rights to those videos.
Technically you do and it's very simple to do that but it's, it's
one of those things that I would be very careful of. Personally,
I have never really uploaded anything to YouTube. 3CMedia is
so simple to use that I just use that.
You can upload the video directly into your class. The
thing I don't like about that is that it takes up space and so
you're contacting me asking for more space, which is fine but
also next semester, when you copy your class, now you need
the extra space, otherwise, you're going to miss those
videos in the copy, versus if you use 3CMedia or YouTube, the
link is all that you need and that stays the same between your
classes. So if you're going to use a video in two or more
classes, it's better to upload the 3CMedia or YouTube than it
is to store it in Canvas. If you're only going to use it in
Canvas in the one class, then it's probably fine but you'll
feel free to contact me if you need more space. Somebody is
asking about QuickTime for editing, my understanding is
Apple has stopped using QuickTime. So that might go away
but there's, there are other apps that you can use for
editing and stuff like that, if you know them, G Suite, Google
Drive that I do that a lot for storing everything, documents,
videos, etc. and then I can simply take a link to that
document and put it in Canvas, I can email it, whatever that is
that is appropriate by sharing it. So G Suite is a great place
to do that it is a streaming server. So it's not going to
require them to download all the time, but sometimes it will. So
that's, it's one thing to be aware of. We also have a package
that we got. Well, if you heard my presentation in January, I'm
announced their Playposit. So play posit has some storage
ability, but it's more about the streaming. So Playposit, allows
you to play a video, pause the video and ask a series of
questions and then you can keep on playing the video and it can
be done live, it could be done across a it can be done live, it
can also be done in your class, and allow the students to go
through the video over and over again. One place that I know
several people have done is have used it is in an orientation
type situation, an orientation video. So you start the
orientation video, and then you stop and you ask them questions
about what they just found out and then you keep doing that it
can be loaded into an assignment, or it can be loaded
into or it can just be something for them to do over and over up
to over and over again, it's up to you how you want to do that.
So ConferZoom, I talked about that quickly before it is Zoom
Professional. If you are, if you do not have a Zoom account,
please let me know rather than going to conferzoom.org. To
register because we are getting we've just within the last month
gotten a sub account. That's for us and so we'll be looking at
moving people on to our sub account anyway. So you might as
well start at that position. If you've already had it, then
don't worry about it. We'll be taking care of you shortly but
this is it's a really neat package. That is the
professional level of zoom, paid for by I believe it's in
California Community Colleges Foundation, technically designed
for web conferences and web meetings and so that's really
what we're doing right now is we're doing this through Zoom
and you can record like I just like I'm doing so that you get
lecture capture at the same time. So one question that often
comes up, do you need somebody else in a meeting in order to
record or something like that? No. You can simply be in the
meeting by yourself, start a meeting and click on record and
whatever it is you're going to present. If you are using Zoom
in your classroom, that's really nice because you're good, you're
used to it anyway and so you just keep on going and doing
what you're used to doing. It's free. There is an integration
into Canvas can be used for online office hours recording.
It does have the automatic transcription that again You
need to edit to make it accurate but the disadvantage is teachers
have to set up every meeting, not necessarily individually but
where I'm going with that is if using ConferZoom, your students
cannot have a meeting by themselves without you, okay.
Now, there's ways around that. But you got to get really
creative because they don't have they can do it if they create
their own free Zoom account, but they can't use your ConferZoom
account to do it. Virginia, you've got a question.
Virginia Shank: I have a couple. One. I think if you set up the
meeting so that they can be there without the host, they can
meet without you. I'm not positive. If that's accurate.
Tim Van Norman: Yes, that can happen.
Virginia Shank: Yeah, because I've had students like in the
classroom before I got their which is fine with me, because
they're just hanging out the same way they would appear
physically there but my real question is about the privacy of
Zoom or like, how is the ConferZoom different than
standard Zoom in terms of like, what kind of data it might be
harvesting that kind of thing? Because I did have some students
last semester who didn't want to turn on video because they were
concerned about how their images could be used by Zoom.
Tim Van Norman: Yes, so, Zoom had to meet FERPA requirements
and stuff like that, in order to be acceptable for California
Community Colleges to purchase it. So I'm not--it is Zoom,
plain and simple. It is, ConferZoom is a special a
special version of Zoom, but it's really, it's our own little
world. Okay, but it is the full license version of Zoom. I've
heard a lot of questions about Zoom, the privacy, all of that
stuff. I've got, if you've got questions, people who've got
questions, I've got a couple of standard notes now that I can
provide. It kind of depends on that person. If you're really
concerned about it, that's where some people are talking about
Cranium Cafe. Cranium Cafe is another option for that. I don't
like Cranium Cafe for just straight recording. Classroom is
one thing, but not. That's not what we're talking about today
that will come up in one of my later presentations is Cranium
Cafe but talking about just for recording, I'm, I have not had
issues where I felt it was that big of a deal. Now. I'm also I
call it the delusion of privacy is as hard as we tried to be
private, let's be realistic. In today's world there's, it's
really hard to be truly private and not have anything available
on the internet. So as much as we might want to. So I hope that
at least partially answered your question. So, but I can get you
more information, I've got more information in writing, which I
know would be preferable, because then you can go back and
review it. So and one option there as Diana put in is if you
want students to call you directly, you can do that as
well. PowerPoint I talked about so these I'm actually flipping
through because I already spent the time on each of these but
let's talk about considerations when you are doing a recording.
Number one, speak slowly. We all have many of us, okay.
Especially me have a tendency to speak way too quickly. When I'm
recording because I know what it is and boom, boom, boom, boom,
boom, I want to keep on going. Often Brent has to slow me down
when we're doing our podcasts and stuff. So it's just one of
those things that happens. Keep each topic short three to five
minutes. If you can keep them short like that. Remember, you
don't need to cover something twice because they if they want
to see it again, they'll just rewind and watch it again. So if
it's short, first of all, it's really easy. I pounded out in
one weekend I pounded out almost 100 videos in a two day weekend,
because I kept them really short and they were all on Canvas. You
guys will have access to them soon. I hope, so, yes, three at
three to five minutes. It's easy to pound out that many videos,
add an hour, forget it. Plus, it's easier to watch them. If
they're really short. Watch the, that's the next point, watch
them, make sure that everything worked the way you expected.
Remember, you can record a second time. Okay? I don't know
how many times I've watched a video and went, "Oh, I said
that?" Well, if it's three to five minutes, it's really easy
to redo. If it's an hour long, oh, well, I move on, or I edit
it. When you're recording, take your hand off the mouse, what
happens when somebody's got their mouse, and they're moving
the mouse the whole time, and they're circling all of that,
okay, you're probably getting annoyed by me doing that on the
screen right now.If it's showing up, I assume it's showing up
because it does different things. So physically don't hold
the mouse, just take your hand off the mouse and the same thing
goes, when you're doing a PowerPoint presentation in your
classroom, take your hand off the mouse, I'm amazed at how
many people think that if their hand is on the mouse, it's not
moving but what happens instead is you get little tiny movements
and that, again, is just distracting and annoying and
stuff like that, so physically take your hand off the mouse is
really nice thing to do.
If you are doing something, PowerPoint or Google Slides, and
you're recording something like that, a little hint, pause at
the beginning and end of each slide and also don't use
transitions and the reason is because I found that I put my
wrong email address in a whole bunch of slides. Okay, had I
done this? I could have chopped out that slide re recorded that
slide and popped it in not a big deal. Okay, but instead, I do
what most people did and I just keep on going and so now how do
you edit that slide out. So it's really nice if you pause and
especially if you're using PowerPoint, you really need to
pause when you go to each slide and remember, of course that all
videos must be captioned. So some other things to pay
attention to visibility and make sure all of your images include
alt text, whenever you're doing any sort of a PowerPoint or
Google slide. Many people and I like this idea, they will have a
recording of their slide and then they will put the then they
will put their slides up. Whether it's Google Slides,
whether it's PowerPoint, they'll give those to the students as
well, so that they can go back and review them later. This is a
great idea. I love that idea. Make sure it's got the alternate
text, it allows for readers or anything else to be able to view
that and understand what the images are. If you take a look
at my presentations, all of my presentations that I do have a
dark background. The reason for that is because it's a lot
easier on the eyes, especially when it's projected. When it's
projected like that, I'm coming out the the light reflecting off
of a whiteboard, if it happens to be against a whiteboard, or
the light reflecting off of a screen is harsher for the eyes
than if it's a dark background with light text. Plus, if you
think about it, think of most of the images you use in your
class. Looking at just this screen that I'm looking at right
now, about half of us have really light images. So if it
was a white background, the edges of those images would
disappear because it's a dark background, all of the images
come in crisp, even the darker images are crisper. So it really
does make a difference to have a dark background. Keep the images
meaningful. For text less is more think of the person who was
probably one of the greatest presenters of the last. Well,
long time, Steve Jobs. Some of his most memorable presentations
and slides did not have one word on them.
It was a picture.
When he introduced the iPad or the iPhone I think it was it was
that one picture and that's all he needed. Oh, we'll get into
font size in a minute. The next part is be consistent background
color, text, color images, stuff like that. If you are
consistent, it's called branding. It's an old marketing
term that makes it so that things fit together and people
see a consistency it automatically starts looking
more professional If you have something that is constantly
changing, and every page on your slides is a different
background, and a different color and all of that stuff,
it's creative. And if that's the way you're going to be
consistent, that's great but that's really hard to stay
consistent. So figure out how you can have your personality
put in there. Do I recommend all the slides look like mine and
say, Irvine Valley College? Please no. Okay, you need your
personality, I'm trying to do things a little differently and
so this fits more my personality, but have your
personality show but don't make it change every single time, you
have a different presentation, or worse, a lot of times in the
presentation. So PowerPoint consideration, specifically,
font size. So I love this particular one, take the oldest
person in the room and divide by two. So if the oldest person in
the room including you, because you're theoretically in the room
is 25, then you're free to use a 12 point font. Okay, um, I think
these are 30-32 point font. So I didn't exactly do that either
because you, we could have somebody older than 60 in here
but, um, it's kind of a nice gauge. So having it so that
you've got like the oldest person in the room divided by
two. That means for me, 25 point font is the smallest I would
ever go. Alright, based on my own age and that just makes it a
nice general area and frankly, you've all seen we've all seen
where somebody did a 10 point font, and then what do they
typically do, but too many words on and then they read it to you.
All right. So why do they need a present? if all you're going to
do is read a PowerPoint, and you're not going to comment on
it, then I can do that on my own. I don't need to have you
tell me what you wrote. Okay. Light text on a dark background.
If you're going to use a light background, definitely use dark
text. Black, dark blue, really dark text, if you're going to
use a light background. minimize the number of fonts. Okay? Keep
your fonts consistent throughout and it's going to be easier to read.
So yes, Keith, has pointed out that I use white on a dark blue
background, in this case or you could use dark on a light
background. Minimize the number of fonts because as you work on
that, and you have the different fonts in place, it becomes
distracting. Now, if there's emphasis if you want to
highlight something, go ahead, definitely do that but minimize
the different fonts used and so this top 10 PowerPoint tips if
you've ever heard of a guy by the name of Guy Kawasaki, he
worked with Steve Jobs. As a he helped Steve Jobs with a number
of his presentations and stuff like that. So and he works with
a company that they they view 100 or 200 PowerPoints a year.
So with that many PowerPoints, he's got a top 10 that he likes
and I like he's an entertaining speaker anyway. So Guy Kawasaki,
Kawasaki, like the motorcycle. So number one, keep it simple.
I'm not following necessarily all of these myself because I
needed more than that, but limit bullet points and text. Limit
transitions, so notice none of mine have any transitions. They
just immediately show up. If you're ever going to edit
transitions are kill you. Because how do you edit in a
transition, slide in that as a transition in it. Use high
quality graphics, visual theme, but avoid the standard
PowerPoint templates. You know allow let your personality show
through appropriate charts, we've all seen those charts that
you can't figure out what they mean. It's one thing to have
that and then then focus in on the different components. You
know that is an overview but if you're using a chart, make sure
it's appropriate and visual, and you're able to see it and use
color well fonts well use video and or audio fields. Free to
include video in your PowerPoints and in your slides,
it does make it more interesting. You don't have to
say everything, every word that comes out when you're using a
PowerPoint and spend time in the slide sorter. If you've never
seen it, the slide sorter is one of the really, really nice way.
If you've got 10 slides or something like that, it'll show
you all the slides on the screen and then you can rearrange them
and then go back in and do them in order but it's all about the
ability to rearrange and you don't have to rearrange only
with a six slides that you see on the left, if you're using
PowerPoint, for instance. So let's talk a little bit about
demonstration and while I do that, um, what questions do you
have? Are there any questions and feel free to unmute yourself?
Audience Member(s): I have a question. For the 3CMedia Solutions,
Tim Van Norman: yes.
Audience Member(s): Is that is that something that students
would be able to access the videos there.
Tim Van Norman: So 3CMedia, all of the videos that are there.
They include a link and I'll show you that in just a moment
and those videos, you when you share that link with them, they
can then see the videos on their playlist that you can create as
well. That will do it but it will not. They do not have
access to all of your videos, unless you give them access to
the specific ones you want.
Audience Member(s): Okay, if I'm live streaming lectures, and I
want to, like record the lectures and upload them so that
they can use them as review. Would 3CMedia Solutions be the
way to do that? Or should I just embed them in Canvas, or should
I just post them to YouTube, like,
Tim Van Norman: So I would upload them to 3CMedia and then
just put that link into Canvas.
Audience Member(s): Okay, and that should be able to, it'll
link to all the videos that I upload, or do I need a separate link for every video
Tim Van Norman: Whichever one you want to do. So let me show you.
So when you when you go into 3CMedia, under media, you have
all of the videos that you've uploaded. Now my suggestion is
that you don't make the mistake I did you create folders and put
everything in folders. When I originally did this, I had about
100 videos in before I realized that I had completely made a
mess, and so created the folders to put everything in. Alright,
so in here, I've got for instance 3CMedia and this is all
the videos that I have put in an uploaded having to do with
3CMedia. So I can go into each one individually and I can grab
the share link, and then I can post that. Okay, or I can go in
at the bottom and grab this share link down here and that
share link will give you a link to all of these videos and this
isn't a playlist This is just this list that's in this folder.
So every video I add will automatically be added to that length.
Audience Member(s): That's a link more to the folder rather
than the individual videos.
Tim Van Norman: Correct.
Audience Member(s): Okay. On the Screencast-o-Matic if I have
Saddleback email address, will it work? With IVC?
Tim Van Norman: That should work.
Audience Member(s): Thank you,
Tim Van Norman: Diana.
Diana Hurlbut: So I haven't used 3CMedia yet. So where is it in
3CMedia that you can upload your PowerPoint or your ConferZoom to have them transcribe
Tim Van Norman: Okay, so when you when you do the upload and
you simply click on Add Upload Media.
Tim Van Norman: Okay, and upload a video. Give it a title and hit
next and find the file and upload. Okay. Then when you when
you've done that, you got to wait a couple minutes for it to process.
Diana Hurlbut: Oh, I see submit this media for captioning. There we go.
Tim Van Norman: So Here, it's paid for by the DECT Grant. So I
cannot use a, I cannot take advantage of this, you guys can
because all of your stuff is for a classroom. So you give
approximate length of the video and then what section it's in
what term and then my suggestion is transcriber notes, especially
in science, in accounting, someplace where you got terms
that I wouldn't know how to spell, which would be almost any
topic, okay but put those terms in there so that they have a
clue what it is that they're going to be transcribing and a
two minute video is pretty easy and a half an hour long video,
they want to know that it's going to be half an hour. Plus,
if you tell them what it is, maybe they're going to be able
to be much more accurate because that's one of the things that
I've heard is people who don't put transcriber notes in tend to
not necessarily have Proctorio, for instance, go through, right.
Well, that makes sense because proctorio isn't really a word.
Diana Hurlbut: I'm assuming though, my lectures I mean,
that's an hour and a half long.
Tim Van Norman: They, they can be captioned through this? Yes.
Diana Hurlbut: All right.
Tim Van Norman: And this is human captioning. So what they
do, I believe, is they have it run through one of those auto
captioning systems, and then they go back through and edit
it, rather than them actually sit there and type your whole
presentation but they come back in three to five business days. They're really good.
Audience Member(s): I
noticed, sorry to chime in, but I put something up the other day
and they had a statement up there, you can see it in red on
your screen right there. They had a 14 day wait period because
of delays lately, and this is the most recent message, they
don't even have the 14 day posted up there and I guess it's potentially longer.
Tim Van Norman: Okay. So one of the nice things about 3CMedia
is, once you have put it once you have uploaded the video, and
then you put the caption, you submit for captioning, that link
stays the same, even after they've captioned it. So you can
you can use that link right away. I prefer that you recorded
early enough and uploaded early enough so that it's captioned
before you're going to use it in your class but so, recording it
now really does help. Unfortunately, to my knowledge,
they only caption in English. At the moment. I've heard that
there was some possibility for other languages, but I've not
heard any success with other languages.
Diana Hurlbut: So Tim, I have one more question and I'm doing
a face to face class. I'm not. I mean, I would get it if it was
an online and I was pre recording my lectures, but this
is just recording what I said that day.
Tim Van Norman: So while you are recording, like we're doing
right now, you're not required to have captions or anything
like that. Okay. It's if you do pre recorded, and in fact, like
is happening right now, we've got somebody interpreting for
somebody who's, who is deaf. So that will happen in your class,
if you have somebody who has asked for that accommodation. I
personally prefer when possible to have the captioning show up
anyway. Okay, so a lot of times, I'll do like, I just did make my
screen a little smaller so that it will still come up at the
top, or something like that. I like to try. I hope it's
beneficial but it's kind of best I can do type of situation. So yes.
Roopa Mathur: Tim, when you're having that captioning in the
Google Slides, can you still submit it to 3CMedia for captioning?
Tim Van Norman: Yes, but that's also why I put the captioning at
the top because cat true captioning is going to go at the
bottom, and I really don't want captions over captions.
I've seen what that has done and it looks horrible and frankly,
it makes something that's supposed to be about being able
to read better, worse. So I that's why one of the one of the
things I've done is put my captions at the top, so it won't.
Roopa Mathur: So if you get this video caption, the DECT Grant
will put captioning at the bottom. So it we'll see
captioning at the top that's live and captioning at the
bottom that they did afterwards, correct?
Tim Van Norman: So the DECT Grant actually does captioning
correctly. And why the reason I say that is because if it's
captioned, there's actually a spot at the bottom that comes up
and is like a gray gray interface, and then white text
on top of that, only when you turn it on. Okay, so it won't
actually come up at the bottom. It's that that's what, that's
what correct captioning is and I believe in some cases, you do
have the ability to move that, depending on your software that
you're using. But does that make sense? Does that answer what
you're asking Roopa?
Roopa Mathur: It does but if somebody turned on the closed
captioning, they would still see two captions the last topic.
Okay, got it. Thank you,
Tim Van Norman: And hopefully the one at the bottom is more accurate.
Audience Member(s): So I think somebody may have just answered
this, but because I was asking this G Suite captioning is is
that only works with, like PowerPoint presentations. Google
Slides, or Google Slides. Okay, because I'm, I use PDF handouts
and I'm just planning on live streaming, what I'm writing down
when I use OneNote. So it doesn't seem like G Suite would
work like that but apparently, somebody said that it because
I'm planning on also using Zoom, but Zoom why? Does Zoom does auto captioning?
Tim Van Norman: It does do auto captioning. Yes.
So if I go in here, and I look at my recordings, any of these
recordings that have
like this one, I can actually download the audio transcript or
I can go ahead and play this recording,
and you see on the right, it has captioning that has shown up
before that. This does allow me to go in and edit it. So I can
click on this and I can fix it but this also, at that 27
seconds. It's not going to be that's an awful lot for a true
caption. Okay, so this isn't the correct captioning. Legal
captioning. It's better than nothing but does that make sense?
Audience Member(s): How would we know what the legal requirement for captioning is?
Tim Van Norman: that's part of why I like the other and if you
make this accurate, that's my understanding. We we fit but
Keith might have a better, better answer to that but
there's a whole list of legal requirements that if you want to
know you can talk to DSPs and they can get that information.
Dr. Bob: Tim, that that capturing though, is not real
time and under ConferZoom. You got to it takes a while to get that back.
Tim Van Norman: So you're right, it does. Actually it takes a
while it takes up approximately as long as it took you to
record. It's not actually that long but it is not live, you're
absolutely correct. It will come up but usually I find like when
I'm done with this presentation. Within an hour, I'll have an
email saying here's your caption. Here's the transcript
file because this will be about an hour long presentation. So if
you're doing this Zoom class, how do you get the correct
captioning, you either edit it yourself or you or you upload it
to 3CMedia. One of the nice things is so here if I go back
to my recording, I can download the auto audio transcript and I
can take also download the video file itself and then when I
upload it to 3CMedia, I can edit the media and I can put that
caption file in here. So you can actually put if you correct it
in Zoom, you can upload it it is the file that it's the SRT file.
I believe that it downloads that you need for captioning. So you
can correct it in Zoom and then upload it into here, which is a
really nice thing to do. It saves three hours. If it's a
three hour class, it can save three hours of captioning time
of somebody having to pay for that. Any other questions on
this that this is what I was hoping for, for the
demonstration as to demonstrate what you guys have questions on.
So Fatima asked, If you record with Zoom, Adobe,
Screencast-o-Matic, whatever, you want to do it and upload,
can you upload it to 3CMedia for captioning? That's exactly what
it's for. Yes. Okay,
Dr. Bob: I believe, I believe Screencast-o-Matic also does its
own capturing too, right?
Tim Van Norman: It does but again, it's an auto caption. So you need to edit it.
Dr. Bob: Sure.
Tim Van Norman: So some additional, helpful tools for
you. All right, we can get to more questions in a minute but I
want to, I want to mention a couple things. So I mentioned
Playposit, I mentioned Screencast-o-Matic and there's
another tool, DesignPLUS that you'll be hearing much more
about, it's how you can improve the look of your Canvas Shell
and it is wonderful. Once you get into it and play with it a
little bit, it lets you organize your Canvas Shell, I just did
one with close to 100 modules in it and I dare you to find the
module because there is no link to modules you will not see, as
a student, you will not see the modules however it's built in so
that it all everything fits together. It did a really nice
job of it and it actually looks far more amazing than I would
do. Okay, I'm just not creative that way. Other helpful
resources, we've got our training at training.ivc.edu
website, tech.ivc.edu website, TheHigherEdTechPodcast.com that
that's kind of my plug for podcasts that Brent and I put
together every two weeks, first in third Thursday of each month
and then you can get a hold of me as well. So for anybody who
is who needs to take off, go ahead. Otherwise, I'll be around
for a little while but let me know what questions you have and
I wanted to at least let you guys know about some resources
and things that we've got that are here already. There's some
more stuff hopefully coming very soon, but we're all getting there. So
Donna King: Hey, Tim,
Tim can you hear me. So can you hear me? Okay?
Tim Van Norman: Yes.
Donna King: Okay. So just to piggyback on Diana's common
question about recording, if we're teaching
synchronous--synchronously.
We don't really have to record that. Do we, if we're teaching,
you know, and in real time, we're not, you know, recording
something we're not obligated?
Tim Van Norman: You're not obligated to record it, no. I
like the idea of recording it but especially, in fact, by the
way, that was a huge twist for me because I, I came into a
presentation before the presentation, I said, Okay, I
have to present on why we should do lecture capture, and I don't
understand why. Um, and I had a student say, I, that was a grad
student and she said, I use lecture capture, because I can
go back to, I can go through my notes, and I can compare it to
what the teacher actually said and I can go back through and
understand better, and I can do that multiple times. If I have a
question on something, I can go back to what the teacher
actually said and from that perspective, I really like it.
Once she said that it kind of clicked for me, but it literally
took somebody telling me flat out because I was sitting there
going, I wouldn't want to do this, yet turns out I do it all
the time. So does that answer along the lines that basically
no, you don't have to? Okay. Diana, you had asked about
actually Roopa asked about DesignPLUS, there's a bunch of
people who are going to ask about DesignPLUS, I am putting
together some videos to go over it. If you need a shell to play
with, go ahead a sandbox shell let me know and I'll give you
one most people have found
Dr. Bob: [inaudible] a letter of recommendation.
Tim Van Norman: I didn't catch that. Most people have found
that, once you get into it a little bit, it goes pretty well
but I do have, there's some tricks and stuff like that to
get in and to understand it a little better. So, but please
shoot me an email on it, I will apologize. I have only 127
unread emails at the moment and for me, um, I tried to keep my
total inbox at less than 50 and I have 300 in it right now. So
give me a little bit to get through it too but so don't
expect me to have anything done. everything done by tomorrow
morning, for instance. So just just saying.
Audience Member(s): And I have a quick question for you on
DesignPLUS, are any of your sessions this week going to be
focused on more information regarding that?
Tim Van Norman: Unfortunately, I was asked. I was given my topics
before we got DesignPLUS. So Otherwise, they would have been,
but no, I don't have that in any of my sessions. Specifically.
That said, we'll see if I can put something together quickly.
To get that in place.
Audience Member(s): Now, some of some of the sessions I noticed
you said are just like, aare there any, like drop in office
hours that you're holding to help people with the with their
Canvas Core Shells? Or is that something you're still doing this?
Tim Van Norman: Yes, tomorrow, I'm looking at my schedule off
to the side here. Tomorrow, I believe at two. Thursday at four
and Friday. I don't remember I don't know if it's at nine or at 10.
Audience Member(s): And so we just go to
Tim Van Norman: at 10,
Friday at 10 and there's in the flex week schedule, there's links to those.
Audience Member(s): So we just go to that gym session, and we
pose your question, and then you'll help us out how it works.
Tim Van Norman: We're gonna learn how that works.
Because usually, usually I'm sitting in a classroom.
Audience Member(s): I know a little bit about like, certain
design things. So I probably need to share my screen with you
or something so that you helped me figure it out. So I'm just
trying to figure out the best way if there's any time this
week, because I would like to use this design class and
Tim Van Norman: Yeah, I I'm expecting that at least one of [inaudible]
those is going to get into that. Okay and then Cheryl Bailey,
ho is also who is OETF o-chair, and has done a lot
ith DesignPLUS as well. She's oing to be in there too. So.
Audience Member(s): Perfect. Yeah, it shouldn't. I mean, just
a few things. But I think some guidance. No, thank you.
Tim Van Norman: It's a great package. Yeah. Can
Diana Hurlbut: I have a question on Playposit? So I use in the
class, I use the iClicker. In my Zoom meetings, and I get them to
answer questions right then and there and as part of like me
doing attendance, but also seeing if they understand the
concept would Playposit, allow me to give them a score for
their answers. Does it? Take attend-like, does it record their answers?
Tim Van Norman: So you have options with Playposit, one of
them is you can do it as an external tool for a foreign
assignment and then
Diana Hurlbut: No no no I want to ask questions--
No, I want to ask questions in the lecture.
Tim Van Norman: Oh, live, live questions. It would be more
difficult only because you'd have to have prepared that ahead
of time. You'd have to have prepared what questions you're
going to ask ahead of time, rather than iClicker will do
much better for what you're looking for Diana.
Diana Hurlbut: Okay. Thank you.
Tim Van Norman: Sure. All right. Any other questions?
Summer Serpas: I have a question, Tim. This is Summer
Serpas. I sent you one of those hundreds of emails. But
I figured I'd ask here
in case anyone else is having the same issue. So I'm trying to
record videos to show students things like how to access their
Google Course Kit Assignments and things like that but the
problem is when I go to do it in my canvas, and I logged in to my
Google, it shows me as an instructor, and I cannot show
them actually what it looks like as a student and so I'm having
trouble because I've been out of a classroom for a little bit.
I'm new to Canvas, so I don't actually even know what it looks
like as a student. So I don't know how to tell them what to do
and so I'm wondering if there's a way I can get in to it with an
actual student view and Jeff Johnson said perhaps you could
make a like a Shell Student account for me or something.
Tim Van Norman: So yes, that's exactly what I was going to
suggest what I can do, um, for anybody who would like to have a
true student view of your class, shoot me an email, you need to
have give me a personal email address that you do check, as
well as a, what class or classes you want loaded into and what I
do is I create a special student account, and it will say your
name dash student, okay, so the students would know that it's
you that's doing it, it's creates a special student
account, and then you have access to everything 100%, like
a student does. So you would see, you would be using your G
Suite, your IVC G Suite. So it'll create a separate folder
in G Suite for it but everything, everything about
what you do is going to be exactly like a student does. So
if you're using publisher content, a lot of times you can
contact the publisher, and they will give you an access code. So
you can actually go in and be a student in your class and see
that those are some of the things that you cannot do from the student view.
So that would be the best way to do it
Summer Serpas: Do I log into Canvas, like my regular login,
but then when I log into the G Suite part, I use the shell
student that you're going to create or no?
Tim Van Norman: It would be the opposite. So you would log into
Canvas as you as a teacher, and to do your normal stuff but then
you would log out and login as you as the student with your
personal email address.
Summer Serpas: So I'm going to get a whole new IVC login to log into Canvas,
Tim Van Norman: You would get a whole new login to Canvas, but
you would be using your personal email address,
Summer Serpas: Okay.
Tim Van Norman: It will not have anything to do with IVC. It does
not go through any IVC systems or anything like that, which is
why you won't be using your IVC or you will use your teacher IVC
G Suite account, not a special G Suite account for you. So it
does get a little complicated but I can go over that with you
too but that's the easiest way is shoot me an email. Plus I,
part of why I keep asking people to shoot me an email. One is
because if I'm doing a presentation, I don't get
voicemail. I don't answer the phone when I'm presenting or or
on the phone or whatever but the other is because especially with
something like this, I need it documented because if ever
somebody said, "hey, how come summers in this class as a
student?" Well, she requested it and now both of us are
protected. Yeah. This has gone up the chain to make sure that
I'm doing it right, okay, this isn't just me to me deciding
something this is, you know, I've asked
Summer Serpas: Okay, thank you. That's very helpful.
Tim Van Norman: Sure, Diana? Oh, yeah. Diana,
Diana Hurlbut: Tim, did you make this power? Did you make this in
PowerPoint and then transfer it over to G Suite or did you
create this in G Suite?
Tim Van Norman: The original was the original original original
slide that I did was in PowerPoint
and in G Suite, you've got the ability to just convert. Okay, I
saved it in G Suite. And then let me find here.
When I go into drive, I'll actually have to look for a PowerPoint.
Diana Hurlbut: That's okay. Yeah.
Tim Van Norman: But basically, oh, here, here's a PowerPoint,
the President's opening session and what you could do, it
probably won't work very well but what you can do is maybe
because this is really long, but there's an ability to just
transfer it and convert it to a slide but this one, this one is
a huge file. Okay. It's got an embedded video in it. So,
Diana Hurlbut: yeah, it was nice. It was very nice this
morning. Yeah.
Tim Van Norman: Good. I'm glad to hear that. When you do
something like that, for the first time, you're always over
concerned and over critical. So
Dr. Bob: Are you going to send the second link for the video on
this and the PowerPoint presentation?
Tim Van Norman: I don't know exactly how they're handling
that. If it's going out to everybody, or if it's going to
be posted on the flex week schedule. If you would, like
shoot me an email and I can definitely reply with the with the link.
Dr. Bob: Was this a iClicker you folks were talking about?
Tim Van Norman: I clicker is a tool--which which company is
that with McGraw Hill? Macmillan. It's from Macmillan
that allows you to it can be done on cell phones even but
they basically everybody logs into the same account and then
when you ask a question, they've got yes or no on their screen or
something like that, and they just click the appropriate response.
Dr. Bob: It's like Poll Everywhere.
Tim Van Norman: You could do something like that with Poll
Everywhere, yes, but Macmillan has more features and stuff.
Diana Hurlbut: However, let me, so you just have them sign up
with their cell phone and they need an email address and, and
here's my evil, get around paying for it, is they get it
for free for two weeks and then it's going to ask them for $16.
Well just sign up again, with a different email. Now you get
another two weeks for free and so that's how I, that's I cheat
that way because, like, we have to watch, you know, nickel and
dime for these students and but yeah, that's and so then I asked
a question they have to answer. It's great. I instantly see the
poll, I can see if they're getting the concept or not and
I'm secretly taking attendance.
Tim Van Norman: Nice and by the way, remember that you actually,
your email address. You got three different emails for your
email address. So I'm tvannorman@ivc.edu. I'm
tvannorman@saddleback.edu and I'm tvannorman@socccd.edu so
there's three right there.
Dr. Bob: Nice presentation. Thanks.
Tim Van Norman: You're welcome. Anything else? Any other
questions?
Dr. Bob: The visitor back there is the visitor, the person
typing the transcript or something like that.
Tim Van Norman: Visitor?
Dr. Bob: She's got that little background, the virtual
background with the rainbow and that?
Tim Van Norman: Oh, no,
Dr. Bob: She's a transcriber?
Tim Van Norman: You know, that's [inaudible] I know her. I've
worked with her several times.
Dr. Bob: So do you have a transcriber on this one right now or not?
Tim Van Norman: No. No, we have an interpreter. I believe Roy is interpreting.
Dr. Bob: Okay but not not normally, if you had somebody,
that would be something you would go through the CCConfer
right, to ask for a person to actually transcribe in real time?
Tim Van Norman: Oh, no. If you're going to be doing that
for your classroom, you would speak with our DSPs. Office and,
and there, they've got the ability to do that. That is not
part of what ConferZoom does right now. They've been working
on some stuff with that, but not right. Not at the moment, to my knowledge.
Dr. Bob: Because I always thought that was something if
you wanted again, then you had to give him a few days notice
and I thought they actually put a real transcriber during the session.
Tim Van Norman: And that is the case, but I would talk to our
DSPs office, and they can get you the specifics on that. So
one of the questions, one of the questions in the chat is how do
we get access to 3CMedia? www.3CMediasolutions.org and I
just put that in the chat. That is the website to go to. That's
the website I went to and you can you see that as this first
part up here. Okay. Any other questions I can answer?
Roopa Mathur: And, Tim, can you repeat when you have online
office hours available for this week?
Tim Van Norman: When I do?
Roopa Mathur: Yeah, I think you said something about you're
going to be in some Zoom meetings and-
Tim Van Norman: We've got scheduled office hours, I
believe it is at two o'clock Tuesday. Four o'clock Thursday,
and we just verify came up behind and, 10 o'clock on Friday.
Roopa Mathur: And they're listed in the Professional Development
Schedule. Yes. Okay, got it. So those Online Tools and Pedagogy
office hours are that's what they are.
Tim Van Norman: That's what those are.
Roopa Mathur: Thank you.
Tim Van Norman: And that will be both Cheryl Bailey and myself
and I don't know if other people will be attending as well to help.
Roopa Mathur: So thank you.
Tim Van Norman: Okay. Anything else I can answer? Well, thank
you very much. My next presentation is three o'clock
tomorrow. So I've got three o'clock, Tuesday, Wednesday,
Thursday now and tomorrow. I don't remember what my topic is.
Fortunately, I got my presentation done over the weekend. But
Audience Member(s): Thank you Tim. Thanks. Again.
Tim Van Norman: Thank you guys. Thank you everybody for showing
up and I hope this was useful.
Donna King: Good to see everybody.
Tim Van Norman: Thank you.
Audience Member(s): Thank you.