1 00:00:00,930 --> 00:00:03,060 Hey everybody it's Suzanne Delahanty your 2 00:00:03,060 --> 00:00:05,400 alternative media and assistive technology 3 00:00:05,400 --> 00:00:08,410 specialist at Crafton Hills College. Right now I'm 4 00:00:08,410 --> 00:00:11,040 going to show you a very quick demo on how to add 5 00:00:11,970 --> 00:00:15,630 actual captions to your PowerPoint presentations. 6 00:00:15,750 --> 00:00:20,190 So this is quite easy if you have activated your 7 00:00:20,580 --> 00:00:24,840 Microsoft 365 Office account that is through our 8 00:00:24,840 --> 00:00:27,780 school either Valley or Crafton Health College 9 00:00:28,060 --> 00:00:31,350 through San Bernardino Community College District. 10 00:00:31,830 --> 00:00:35,250 So as you know after you log into your account 11 00:00:35,640 --> 00:00:38,730 which is accessible on our main home page under 12 00:00:39,630 --> 00:00:44,190 log ins and you click on Office 365 right above 13 00:00:44,190 --> 00:00:48,270 the email log in for students. And so it would 14 00:00:48,270 --> 00:00:50,010 take you does this page showing all your 15 00:00:50,010 --> 00:00:52,470 applications that are available with our 16 00:00:52,470 --> 00:00:56,100 subscription to Microsoft 365. And as you can see 17 00:00:56,160 --> 00:00:59,190 I have a PowerPoint icon here as well as many 18 00:00:59,190 --> 00:01:02,910 others. So what you can do is you can jump right 19 00:01:02,910 --> 00:01:06,900 into that and make a brand new file with this 20 00:01:06,990 --> 00:01:10,830 online version of PowerPoint or you can open 21 00:01:10,830 --> 00:01:13,170 existing file. So that's one thing to do. I'm 22 00:01:13,170 --> 00:01:15,810 going to go ahead and open this existing file here 23 00:01:16,350 --> 00:01:19,740 which I've already created. And what I'd like to 24 00:01:19,740 --> 00:01:25,320 do is I'd like to caption this accessibility demo 25 00:01:25,350 --> 00:01:28,680 PowerPoint that I have been using for a while. So 26 00:01:28,710 --> 00:01:32,220 I will show exactly how I will do that. So by the 27 00:01:32,220 --> 00:01:35,850 way this only works in the online version of the 28 00:01:35,850 --> 00:01:39,180 school's subscription for Microsoft 365. It will 29 00:01:39,180 --> 00:01:43,200 not work on a desktop version and lets you have a 30 00:01:43,200 --> 00:01:46,440 particular version that you paid for. And it's a 31 00:01:46,440 --> 00:01:49,170 lot of detail to get into that. So let's just move 32 00:01:49,170 --> 00:01:53,310 on to the captioning. So what's going to happen 33 00:01:53,310 --> 00:01:57,600 here is I'm going to have my usual work tools. And 34 00:01:57,600 --> 00:02:00,990 the most important thing is to make sure that this 35 00:02:01,110 --> 00:02:04,920 ribbon feature that shows you a very simple ribbon 36 00:02:06,360 --> 00:02:10,170 you don't want to touch that fits audience 37 00:02:10,200 --> 00:02:12,840 simplified. You want to undo it and just have it 38 00:02:12,840 --> 00:02:17,520 be the full version of the regular ribbon which is 39 00:02:17,520 --> 00:02:22,410 to the left. So I'm going to say cancel there. I 40 00:02:22,410 --> 00:02:25,830 would like to have the regular ribbon and then I'm 41 00:02:25,830 --> 00:02:30,080 going to be able to see. All these different menu 42 00:02:30,080 --> 00:02:35,180 items and at the very far right next to hell is 43 00:02:35,180 --> 00:02:39,110 the view item and right in there if you highlight 44 00:02:39,110 --> 00:02:42,020 that you will see used subtitles. So you're 45 00:02:42,020 --> 00:02:45,020 actually going to click that. And then under 46 00:02:45,020 --> 00:02:47,630 subtitle settings you will have to click on this 47 00:02:47,630 --> 00:02:51,890 little tiny down arrow. You'll have to select the 48 00:02:51,890 --> 00:02:55,880 language that is actually spoken by the presenter. 49 00:02:55,880 --> 00:02:58,550 And of course unless you're doing a foreign 50 00:02:58,550 --> 00:03:01,610 language presentation you're going to hit English. 51 00:03:02,330 --> 00:03:06,650 And then there's another setting. It can actually 52 00:03:06,650 --> 00:03:09,470 translate to a different language. So if you're so 53 00:03:09,470 --> 00:03:12,080 inclined or have a class where that would be very 54 00:03:12,080 --> 00:03:15,770 helpful. But like an ESL class or something like 55 00:03:15,770 --> 00:03:19,580 that you could select an alternative version from 56 00:03:19,580 --> 00:03:22,160 list here and it will actually translate the 57 00:03:22,160 --> 00:03:26,540 spoken word into subtitles or actually close 58 00:03:26,540 --> 00:03:29,840 captions that are in that language. So we're gonna 59 00:03:29,840 --> 00:03:34,280 leave that in English for now. And at this point 60 00:03:34,280 --> 00:03:38,000 since this is already a created PowerPoint that's 61 00:03:38,000 --> 00:03:43,340 very short. Go ahead and just start playing it and 62 00:03:43,340 --> 00:03:44,750 speaking and narrating. 63 00:03:49,100 --> 00:03:53,150 So it says starting to my subtitles. And I say 64 00:03:53,150 --> 00:03:56,900 welcome. I'm Suzanne Delahanty and I'm with 65 00:03:57,620 --> 00:04:00,350 Crafton Hills College alternative media and 66 00:04:00,350 --> 00:04:04,010 assistive technology specialist with the Disabled 67 00:04:04,010 --> 00:04:06,830 Students Programs and services. And I'd like to 68 00:04:06,830 --> 00:04:10,790 introduce you to universal design and technology 69 00:04:11,990 --> 00:04:15,200 so you would just normally click to your next 70 00:04:15,200 --> 00:04:19,490 slide and it will continue doing your auto 71 00:04:19,490 --> 00:04:23,240 captioning for you. And this also works if you are 72 00:04:23,240 --> 00:04:29,090 doing a live presentation perhaps maybe online VR 73 00:04:29,110 --> 00:04:33,770 zone. And what's great about that is it is very 74 00:04:33,770 --> 00:04:37,340 hard to get live captioning. It is very expensive 75 00:04:37,340 --> 00:04:39,920 normally. But this will allow you to do it if 76 00:04:39,920 --> 00:04:43,940 you're able to record your session with another 77 00:04:44,030 --> 00:04:48,950 tool. So hopefully you find this useful. I know I 78 00:04:48,950 --> 00:04:51,890 did. And if you want to get out of the PowerPoint 79 00:04:51,890 --> 00:04:55,010 on 365 all you have to do is hit the escape key. 80 00:04:57,030 --> 00:05:02,570 And now we will have captioned. Transcripts as 81 00:05:02,570 --> 00:05:05,630 well inside of there. And I hope that you found 82 00:05:05,630 --> 00:05:07,290 this useful. Have a great day.